Position: Assistant Finance Manager

Supervised by: Finance Manager & Finance Director

Department: Finance

Classification: Regular Full Time

Position Status: Exempt

Location: Pendleton

Salary: $5191/Month

Benefits: Health, Dental, RX, Vision, FSA, Life Insurance, 401K Plan, Vacation, Sick, and Holidays

Schedule: This position is designated as in-office only. CAPECO is a collaborative workplace with a mission that values face-to-face interactions and teamwork. This position is a work on-site fully, to engage with colleagues, participate in collaborative efforts, and contribute to our shared goals.

POSITION OVERVIEW:

The Assistant Finance Manager supports CAPECO’s mission of eliminating poverty and building thriving communities by combining hands-on financial expertise with leadership responsibilities. This role assists the Finance Manager in overseeing departmental operations, supervising staff, and ensuring compliance with nonprofit financial regulations. The Assistant Finance Manager plays a key role in payroll, reconciliations, audits, and budget development, while stepping into leadership duties when the Finance Manager is unavailable.

ESSENTIAL JOB FUNCTIONS:

An employee in this position may be called upon to do any or all the following essential functions. These examples do not include all the duties which the employee may be expected to perform. Other duties, responsibilities and activities may change or be assigned at any time with or without notice. To perform this job successfully, an individual must be able to perform each essential function satisfactorily with or without reasonable accommodation.

Financial Operations

• Administer payroll processes, including calculations, data entry, and compliance reporting.
• Prepare and reconcile monthly, quarterly, and annual payroll reports (IRS, Oregon Frances System, SAIF, benefit plans, W-2s).
• Perform reconciliation and analysis of balance sheet and income statement accounts.
• Assist with annual audit preparation and ensure adherence to GAAP and nonprofit regulatory guidelines.
• Maintain and update budget personnel spreadsheets; support development of annual agency budget.
• Perform timely billing and accounts receivable activities.
• Contribute to fiscal policy development, review, and implementation.
• Other duties as assigned

Leadership & Departmental Support

• Supervise and mentor finance support staff, ensuring tasks are completed accurately and on time.
• Provide training and guidance to staff on fiscal policies and procedures.
• Act as departmental contact with vendors and other CAPECO departments.
• Collaborate with the Finance Manager and Finance Director on budget analysis, grant compliance, and financial reporting.
• Serve as acting manager in the Finance Manager’s absence to maintain departmental continuity.

REQUIRED KNOWLEDGE, SKILLS, ABILITIES & MINIMUM QUALIFICATIONS:

The requirements listed below are representative of the knowledge, skills, abilities, and minimum qualifications necessary to perform the essential functions of the position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Bachelor’s degree in Accounting, Finance, or related field; or equivalent combination of education and experience. Or four years of comparable work experience or a combination of equivalent education and experience.
• Strong proficiency in GAAP, internal controls, and financial reporting preferred.
• Experience with payroll administration and reconciliations highly preferred.
• Proficiency with Microsoft Office Suite, Outlook, and financial software systems; advanced Excel skills preferred.
• Effective oral and written communication skills.
• High level of interpersonal skills; ability to handle sensitive and confidential information.
• Demonstrated ability to supervise or mentor staff.

PREFERRED QUALIFICATIONS

• Prior supervisory or assistant management experience in finance.
• Experience with grant accounting and nonprofit compliance.

WORK ENVIRONMENT AND PHYSICAL DEMANDS:

The physical demand and work environment characteristics described here are representative of those an employee encounters while performing the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to stand; walk; sit; use hands to finger, handle or feel; reach with hands and arms; and talk or hear. The employee is occasionally required to bend, kneel and crouch. Specific vision abilities required by this job include close vision and distance vision. The noise level in the work environment is usually moderate. The employee must occasionally lift, and/or carry/move objects up to 30 pounds.

SPECIAL REQUIREMENTS:

• Must pass a criminal history background investigation however, a conviction of a crime may not necessarily disqualify an individual from this position.
• CAPECO is a drug free workplace and pre-employment drug screening will be required.
• Due to federal funding, our drug screenings include the use of marijuana.
• Possession of or ability to obtain a valid driver’s license and insurable driving record is required.
• Occasional travel withing the service area; mileage reimbursed per IRS guidelines.

EQUAL OPPORTUNITY EMPLOYER

CAPECO does not discriminate in employment opportunities or practices based on race, color, national origin, religion, sex, sexual orientation, gender identity/transgender status, age, disability, veteran or marital status, genetic information or any other characteristic protected by applicable law.